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Have you been admitted?

Dear future students,

Congratulations! You applied for a place at Ulm University and have been granted admission. This page has information for students admitted to one of the following master study programmes:

Biophysics , Chemistry, Chemical Engineering (CE), Energy Science and Technology (EST),
Quantum Engineering (QE) or Physics.

If you want to join us, follow the steps reported below:

STEP 1:

Accept the place in your respective programme: first of all fill and sign the  Letter of Acceptance  and send it to the email addresses indicated in the "Coordination Team" section.

STEP 2:

Make the necessary payments for fees and room reservation (if needed). 

STEP 3:

Apply for Enrolment: find the required documents and relevant information regarding the enrolment  process at the Enrolment after Admission. 

Gloria Gessinger
Phone: + 49 (0)731/50-22292

chemical.engineering(at)uni-ulm.de
biophysics.msc(at)uni-ulm.de
quantum.engineering(at)uni-ulm.de 

Sibel Looser
Phone: + 49 (0)731/50-23008

nawi.energy-sci-tech(at)uni-ulm.de

Maria-Verena Kohnle
Phone: + 49 (0)731/50-23032

physics.msc(at)uni-ulm.de

Christian Vogl
Phone:+49 (0)731/50-22932
Chemistry
Christian.Vogl(at)uni-ulm.de

Please check below for more information about fees and further steps...

... after admission

If you have any question regarding enrollment/enrollment documents, please contact directly 

Student´s registrar´s office:

Studium(at)uni-ulm.de

There are two different ways to enroll:

1. Personal enrolment: First, following documents have to be send in advance by e-mail to Registrar´s office  (studium(at)uni-ulm.de) by the latest on the respective enrollment deadline (given on your admission letter)

- Application for enrollment
- letter of admission and the notification of fees
- Copy of your passport
- high school diploma
- Bachelor's degree certificate (original and if it is not in English, also the translation)
- Proof of payment of the semester fee (192 €, reference 20262 + applicant number)
- Proof of payment of the fee for international students (1500 €, reason for payment 20262 + applicant   number)
- Proof of language proficiency
- if you come from India, China or Vietnam: APS certificate


On the given deadline from the Studiensekretariat/Registrar´s office you have to appear in person and present your original documents and the original certified translations (if your official documents are not already in English or German). 

If you choose this option, please contact the Student's Registrar by email (studium(at)uni-ulm.de) to make an appointment.

2. Enrolment by post: you can send your enrollment documents (certified copies) by post. The documents should arrive before/on the respective enrollment deadline. Copies (of original documents and original translations), however, have to be certified by a German authority/German notary. Only the following certification authorities are accepted:

· German Embassy

· German Notary

· Authorised German public authority (In Germany any public institution ("öffentliche Stelle") which has an official stamp called "Dienstsiegel" is authorised to officially certify documents)

Street address:
Universitaet Ulm
Studiensekretariat
Albert-Einstein-Allee 11
89081 Ulm
Germany

More information on the enrollment website.

→If you can not meet the deadline, please contact your Coordination team and the Registrar´s office studium(at)uni-ulm.de

Make an appointment!

If you accept your admission to one of our Master programmes, please make an appointment at the German Embassy in your country to apply for a student visa immediately.

Please be aware:

  • It can take up to 3 months for your Visa to be issued
  • Visa problems are the most prominent reason why students cannot join our study programmes
  • Your admission is only valid for the semester you applied for, and your start in the programme cannot be postponed.
Embassies

Please find more information on German embassies and Visa issuing at the following links:

  • - General Information on Visa
Documents

To apply for a visa for study purposes you have to present the following documents at the embassy:

  • Admission letter which will be send to you by e-mail only (e-mail attachment, facsimile; you will not receive a hard copy of the letter)
  • Proof of previous study
  • Proof of financial resources (see below)
  • Proof of (travel) health insurance
  • Valid Passport
  • Biometric passport photos
  • If you need a payment confirmation for tuition fees please contact studiensekretariat(at)uni-ulm.de
Proof of financial resources

This is to ensure that you have enough financial support to stay in Germany for at least one year. Income or assets of around 11,904 Euro are usually required per year (approx. 1000 euro per month). Inquire at the German embassy in your country about how you should provide proof that you have sufficient financial resources. In principle, several types of proof are possible:

  • Proof of parents' income and assets
  • Scholarship from a recognized scholarship foundation
  • Bank guarantee
  • Someone whose place of residence is in Germany agrees to assume the costs for you
Residence Permit

A student visa is usually valid for minimum six months. For the period thereafter, you must apply for a residence permit for study purposes to the local authorities for foreigners (Ausländeramt or Ausländerbehörde) in Ulm.
The residence permit for study purposes generally does not allow you to work. This means that you cannot finance your stay by paid employment. Students are allowed, however, to work up to 140 days per year.

Please note that you will need a room and a rental contract in order to obtain a residence permit, so it is of vital importance that you follow the instructions to secure yourself a room.

All payments must be done separately!

The university accounting department must receive the exact amount for the administrative fee. Your payments must be in Euro, no other currency will be accepted.

By paying this fee you validate your acceptance into the study programme. Please pay immediately after you accept your admission. If you fail to pay, the acceptance of your place in the programme is not confirmed.

  • All fees that might occur for transfer of money have to be paid by you in advance
  • Please keep in mind that money transfers will take several days, sometimes up to two weeks.
  • The fee has to be paid by every student for each semester he/she is enrolled.

Information for the payment:

  • Recipient: Universität Ulm
  • Purpose: Please check your campusportal (HISinOne) for the correct "Verwendungszweck".
  • Amount: Please check the admin fee website.

 

All payments must be done separately!

Since winter semester 2017/18, international students wishing to study and pursue a degree in Baden-Württemberg - Germany, who are not EU nationals must pay tuition fees amounting to 1,500 € per semester.
Should you be liable to tuition fees, you will receive a notification of fees in addition to your letter of admission. If you receive no notification of tuition fees, you are not liable to such fees. Please take note of this notification and promptly return the corresponding information sheet.

  • The tuition fee for your first semester has to be paid before the enrolment in your master study programme.
  • The tuition fees for the following semesters are due on August 10th for each winter semester and on February 10th for each summer semester.

Information for the payment:

  • Recipient: Universität Ulm
  • Purpose: Please check your campusportal (HISinOne) for the correct "Verwendungszweck".
  • Amount: 1500 €, see tuition fee website.

If you need a payment confirmation for tuition fees please contact studiensekretariat(at)uni-ulm.de

We strongly recommend all international students to use the room reservation service provided by the Coordination Office. It is very difficult to find furnished rooms or apartments in Ulm and the Coordination Office cannot give assistance in finding private accommodation or home stays!
Please find more information in the section "Dormitories and Room" below.
If you would like the coordination team to reserve a room in a student dormitory for you...
  • please check the right box in the Letter of Acceptance before sending it back to your coordinator: we cannot assure that a room will be reserved for you, if we receive your request after January 15th (for summer intake) or July 15th (for winter intake).
  • confirm your room reservation by paying the room deposit directly to the Studierendenwerk. Please send us the payment receipt as a proof of payment. If no payment is received the preliminary room reservation will be cancelled.
  • the deposit is 1080 €. This is covering approx. one montly rent +  security deposit of 600 € (which will be refunded at the end of your stay) + 20 € one-time administrative fee + 70 € for bed linen ready at arrival.

account owner: Studierendenwerk Ulm

Bank name: Sparkasse Ulm

IBAN: DE56 6305 0000 0000 0144 81

BIC: SOLADES1ULM

Purpose of the transfer: (your First Name, Family Name, Study Program short)

If you are assigned a room...

you will receive your "Housing Acceptance" per e-mail. Please print out the letter and read all the information carefully. You must then sign the Housing Acceptance form and return the form to the Coordination Office within 1 week.

  • If you are unhappy with the assignment, you may refuse the room; however, you will then have to make your own housing arrangements; no alternative offer will be provided.
  • If you accept the room, the Coordination Office will sign a contract with Studierendenwerk in your name. You are now liable for the rent payments for the full duration of the lease as specified in your housing assignment. After arrival, you have to co-sign the room contract and will receive your own copy.
  • The Housing contracts will be made for 6 semesters. You are free to cancel your contract and look for a new room at the end of a semester, with eight weeks' notice to March 31 or September 30 of each year
  • Hausinfo provided from Studierendenwerk Ulm
  • Rental conditions - excerpt from the German Allgemeine Mietbedingungen

...before leaving for Germany

  • Collect your visa document from the embassy
  • If required by the embassy, please open a blocked bank account with .
  • Collect your original documents and please bring them with you:
    - High school-leaving certificate (original document + copy), certified translation if not in English
    - Bachelor degree certificate and transcript of records (original documents + copy), certified translation if not in English
    - APS certificate for the bachelor degree (only students from China, Vietnam)
    - TOEFL or IELTS test score report - if needed. Don´t enter Germany without a valid test score. You will not be allowed to enroll at Ulm University without it.
    - Biometric photos
    - Passport
  • Once in Germany you will need to apply for a health insurance in order to finalise your enrollment at Ulm University. 

We will organize a pick-up service for you. We will put you in contact with a senior student that will meet you at Ulm main train or bus station and bring you to your dormitory. Therefore it is important that you fix your travel plans (plane, train or bus) well in advance and inform us about your travel data asap

  • Information and booking of tickets with Deutsche Bahn (German railway), .
  • Inform us about:
    - Date, time and German airport at which you will arrive
    - Date, time you arrive in Ulm by train or bus
  • Please be aware: we need this information at least 10 days before your arrival. If you contact us on the day of your Arrival, we will not be able to have somebody picking you up at Ulm main station

All international students participating in our Master programmes must complete a German course.

We will organize German courses on different levels for you. Since you either might already have some knowledge of German or might be a beginner, we need to know more about your language skills. Therefore we now ask you to take an online placement test and send your test result to your coordinator via e-mail.

  • Total beginners: if you do not have any knowledge of German at all, please send an e-mail with the information “A1 - total beginner”, no need to take the online placement test.

  • Students who attended German courses before: if you already attended a German course please take the online placement test at the following link:
     

    1. Type in your name to start the test
    2. Leave “test option” to “Deutsch als Fremdsprache” (German as a foreign language)
    3. Enter at what level you want to take the test (A1? A2? B1?).
      Overview of language levels 
      A1 – A2 (Niveaus A1–A2): Elementary language use 
      B1 – B2 (Niveaus B1–B2): Independent language use 
      C1 – C2 (Niveaus C1–C2): Competent language use

      If you are not sure about your language skills and don´t know what level suits you, you can take the test at two different levels.


     

    1. Choose the language of test questions


     

    1. Start the test. Each test will take about 15 minutes to complete.

 

â–ş   Please send your test result latest by 15th of August to Ms Husemann Katrin,  katrin.husemann(at)uni-ulm.de 

        we need to know your level (e.g. A1) and your result in per cent (e.g. 82%) 

Please arrange a travel Insurance covering your medical expenses for the first couple of weeks in Germany.

... after arriving in Ulm

As soon as you know your arrival Data inform your Coordination office. They will organize a senior student, who will meet you at Ulm main train station and bring you to your dormitory.

At the beginning, you have to pay for each trip on a bus or tram (single trip approx. 4 €), or buy a whole day ticket (Tageskarte, approx. 7 €). Later we recommend monthly or yearly ticket. More information can be found .

Orientation events Summer Semester 26

Generall introduction. Looking to get your studies off to a good start? Then please stop by the welcome programming of the international office!

Subject-specific introduction

Biophysics M.Sc.: Wednesday 08.04., 13:00 Uhr in N24-227

Quantum Engineering M.Sc.: Wednesday 08.04., 14:30 Uhr in N24-227

Chemical Engineering M.Sc.: Thursday 09.04., 13:00 Uhr in N25-2103

Please join the introduction of your respective programme

 

There are different options for cheap public transportation listed on the website of the .

One is the Jugendticket BW for 473 € per year. It can be bought at . 

The company responsible for public transportation in Ulm is called . 

Health insurance is compulsory for everybody in Germany. All statutory health insurance funds are obliged to insure students until up to the age of 30. Insurance rates for students are currently around 140 €/ month. If you turn 30 you can continue to be insured through a statutory health insurance fund by paying a higher rate.

  • Shortly after your arrival in Germany, you must apply for a health insurance with a company of your choice. After your health insurance application is approved, your enrolment will be finalized. You do not need to apply for a health insurance before your arrival in Germany.
  • At Ulm University most students are insured with statutory health insurance.
  • There are also private health insurance companies in Germany. Please be aware: Being insured with a private insurance company means that you have to pay all bills for medical treatment and medication yourself in advance and claim for reimbursement from the company later.
  • If you have a private health insurance, you will not be able to switch to the statutory health insurance scheme during the course of your studies. NO assistance is provided in case of private health insurance.
  • When you are from a country not belonging to the European Union you should purchase a travel health insurance in your home country which will cover medical treatment during the first weeks after your arrival in Germany.
  • Additional information on the International Office website and

Please be aware that you have to register your place of residence at the registration office of your respective city (Ulm, Neu-Ulm...) within two weeks of your arrival.

Additional Information

Your coordinator will try to organize a room in a dormitory of Studierendenwerk Ulm (students services) for you, if you tick the appropriate box on the “Letter of Acceptance”. You need not to apply for a room directly by Studierendenwerk Ulm.

  • Please be aware that student´s rooms both on the private market and in the dormitories owned by Studierendenwerk are much sought-after. It is virtually impossible to find a room shortly before start of the semester.
  • The price for a dormitory room varies between approximately 300 and 600 € per month depending on the room and the dormitory.
  • The monthly rent includes fees for heating, water and electricity and W-LAN.
  • You can not make a reservation for a room in a particular dormitory or for a room with a specific monthly rent.
  • Changing dormitory room is possible only at the end of a semester.
  • For more information on Studierendenwerk and dormitories:
  • Rooms on the private market are usually more expensive than those let by Studierendenwerk. We cannot give any assistance in finding a private room.
Dormitories:
  • Dormitories are located either within walking distance to the university or near the city centre. All have good connections to the campus by public transportation.
  • Dormitories are coed and most of the rooms have no bath of its own. Kitchen, bathroom and toilets are shared by a few students.
  • Dormitory rooms are furnished with bed, table, chair and book shelf.
  • Kitchens are equipped with electric stove, refrigerator and sometimes pots for cooking. You might have to buy your own cups and plates.
  • Laundry facilities are available but no cleaning service is provided and you will be responsible for cleaning your room yourself. In addition, you must participate in common duties such as keeping the kitchen and bathroom clean, which you share with your floor-mates.

  • Information on scholarship programmes can be found at the German Academic Exchange Services (DAAD): .
    Typically, students will have to apply for a scholarship one year ahead of time. Ulm University does not offer any additional stipends or scholarships for incoming students.
  • On-campus work for students: The most common method of financial support for foreign students from the second semester onwards is a part-time students jobs. These so called HiWi jobs are provided eithr by the University or by the professors teaching in our master programmes and their research groups. Ask and talk about it with supervisors and tutors in lab courses and seminars.

If you want to/have to withdraw from the study programme, please inform us as soon as possible.

Reimbursement of administration fees: complete reimbursement (less transfer fees) when you don’t enroll at Ulm University.

Reimbursement of tuition fees: complete reimbursement (less transfer fees)  when you don’t enroll at Ulm University.

Reimbursement of room deposit:
whether and up to which amount the deposit (less transfer fees) can be reimbursed depends on the date you announce your withdrawal:

  • if you want to cancel your rental contract, please let us know asap. Only cancellations  8 weeks before the contract starts can be full reimbursed, otherwise Studierendenwerk cannot guarantee that the full deposit will be reimbursed.